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This table is created automatically by Word.

In Word, insert fields into the first cell of the table (which would be the first label).

You would create the Excel source file before you begin the mail merge process. Microsoft refers to a data set or database as a list.

Select the Excel source workbook containing the data set with names and addresses.

You'll be prompted to specify the type and / or size of labels you want to generate. In Word, start the merge and specify the main document for labels.

There are 8 steps in the Word mail merge process for mailing or address labels: Recommended article: How to Use Mail Merge in Word for Form Lettersĭo you want to learn more about Word? Check out our virtual classroom or live classroom Word courses > Understanding the label mail merge process in Word Address labels are often called mailing labels or shipping labels. Typically, labels are purchased in sheets that you place in the tray or document feeder of your printer and a product code is printed on the label packaging. When you run the mail merge, you can create a new merged file with a label for each contact or merge directly to a printer. You'll need to create a main document for the labels in Word and then connect to a data set or list in an Excel worksheet (although you can use other data sources). This is typically used to generate and print bulk mailing labels for names and addresses of clients or other contacts. You can create labels in Microsoft Word by running a mail merge and using data in Excel. Note: If the outline of the template does not appear, under Layout make sure that View Gridlines is selected.Create and Print Labels in Microsoft Word Using Mail Merge and an Excel List (Generate Bulk Address or Mailing Labels)īy Avantix Learning Team | Updated January 9, 2021Īpplies to: Microsoft ® Word ® 2013, 2016, 2019 and 365 (Windows) If you have an older version of Word (2003), check out our article here on how to open a template. To create labels with different information: Type the information into the Address section.To create labels with the same information: Then click on New Document, and you should now see the template on the blank document. In Product Number Box scroll for product number, once it's highlighted in blue - click on OK 8. In the Label Vendors drop down menu, select Avery US Letter.ħ. Another box will appear titled Label Options (make sure Page Printers is selected)Ħ. A Pop-up box will appear, click on the Options buttonĥ. Click on Labels (to the left of the tool bar)Ĥ.

Click on Mailings Tab (located at the top left side of page).ģ.